Skip to main content

RentCafe Terms of Service

By using RentCafe.com (RentCafe ILS) or any property websites powered by RentCafe (RentCafe Portal) (collectively, “RentCafe”), you accept and agree to be bound by the latest version of the RentCafe Terms of Service (posted at https://resources.yardi.com/legal/rentcafe-terms-of-service/), which are between you and RentCafe (not the property) and will be updated from time to time. The property may have its own terms and conditions that apply between the property and you.


Statement of Rental Policy

To assist you with your decision on your new home, we are providing this list of the requirements we use to qualify applicants for residency in this community. Nothing contained in these requirements shall constitute a representation that all residents and occupants currently residing in our community have met or currently have met or currently meet these guidelines. The types of information to be accessed: Identification, credit, public records, criminal and rental history, residency address information, employment, and income verification. Additional verification may be required. Each person age 18 (19, if in Alabama) or older who will live in the apartment home must apply and satisfy these requirements. The criteria which may result in a denial (include but are not limited to): Zero income or income lower than three (3) times the rental rate, unsatisfactory credit, criminal or rental history findings, exceeding the maximum number of occupants per apartment home, restricted pets, inability to meet conditional requirements of application results, providing misleading or inaccurate information, and adverse, subpar, or unverified information. Subject to applicable laws, our requirements include, but are not limited to, the following criteria:

IDENTIFICATION: Applicants must present a valid government-issued photo identification card for each person aged 18 (19, if in Alabama) or older that will be occupying the apartment.

INCOME: Applicants must qualify based on income restrictions and household size. As an income restricted property that is part of an affordable housing program, eligibility for residency is based upon the household’s income not exceeding the limits of the affordable housing program. We will provide the income restriction criteria, and applicants may be required to disclose all sources of income and provide proof.

CREDIT HISTORY: We obtain a credit report on each applicant. Our credit reporting agency evaluates credit (which may include rent payment history) as an indicator of future rent payment performance. An unsatisfactory or insufficient finding will result in the requirement of an additional deposit or denial.

COMPREHENSIVE REUSABLE TENANT SCREENING REPORTS: This community does not accept comprehensive reusable tenant screening reports. Upon submission of the completed rental application and Statement of Rental Policy, a credit evaluation will be conducted using one of the consumer reporting agencies provided on this document.

GUARANTORS. If a guarantor is needed, they must meet the qualifying criteria presented above. All guarantors must have a verifiable source of income in an amount not less than five times the rental rate.

ADULT DEPENDENT/OCCUPANT. If a person age 18 (19, if in Alabama) or older will reside in the apartment home but will not be executing the lease documents, that person will be considered an "Adult Dependent" and will be listed as an Occupant on the lease. The leaseholder(s) will be responsible for ensuring that the Adult Dependent/Occupant complies with all community rules and requirements in the lease documents, but the Adult Dependent/Occupant will not be financially obligated to pay rent or other amounts due under the lease documents. We require a criminal background check for each Adult Dependent/Occupant who will reside in the apartment home.

CRIMINAL HISTORY. We obtain a criminal background check on each applicant residing in the apartment home. Your application may be denied due to the information received.

SUBLEASING. Hawthorne communities do not allow subleasing, as stated in the lease agreement, which includes the operation of Airbnb.

 
 
 

 

Text Box:  STATEMENT OF RENTAL POLICYOCCUPANCY. The following occupancy standards apply based on two persons per bedroom, plus one per apartment home: restrictions may apply in this community. Note: the district where the apartment building is located may have building permit codes that limit the use of other rooms, such as dens, sunrooms, and offices, to function as bedrooms.

 

One Bedroom

Three Persons

One Bedroom with Den

Three Persons

Two Bedroom

Five Persons

Three Bedroom

Seven Persons

Four Bedroom

Nine Persons

 

PETS. Generally, acceptable animals include domestic cats, fish (maximum tank size: 20 gallons), birds, and dogs. Pet policies and breed restrictions may vary among the communities. Please see your leasing representative for more information about types and breeds permitted. Restrictions and deposit requirements do not apply to qualified assistance animals. Below are examples of breed restrictions that may apply.

Pit Bull Terriers/Staffordshire Terriers

Rottweilers

Doberman Pinschers

Chows

Presa Canarios

Akitas

Alaskan Malamutes

Wolf-hybrids

 

PARKING POLICIES / RECREATIONAL VEHICLES. Each community has restrictions that limit the type and number of vehicles that may be parked on the property. All vehicles must be registered with the Management office. Where permitted, recreational vehicles must be parked in the areas designated by Management. Be sure to check the property's specific parking requirements prior to executing a lease.

RENTER'S INSURANCE REQUIREMENT. You are required to enter into the community’s Property Damage Liability Waiver program (“PDLW”), and are therefore subject to additional rent estimated to be

__. The PDLW provides coverage to Hawthorne Residential in the event of certain accidental damages to property described in the lease. The PDLW is not a renter’s insurance policy, nor is it intended to replace a resident’s personal property or liability insurance policy.

You may also obtain renter’s insurance for your personal property, or provide liability protection, at your discretion. The PDLW, in essence, protects Hawthrone Residential only, and does not provide any personal property or liability coverage to you. In the event that you acquire renter’s insurance, we may require that you add our community as an "Interested Party," "Party of Interest," or similar language. Your lease will have additional details about the PDLW and insurance requirements.

FAIR HOUSING STATEMENT. Hawthorne Residential complies with all federal, state, and local fair housing laws. Hawthorne Residential will not discriminate against any person because of race, color, religion, national origin, sex, familial status, disability, or any other class protected by applicable laws. Hawthorne Residential will allow any reasonable accommodation or reasonable modification based upon a disability-related need. The person requesting any reasonable modification may be responsible for the related expense.

RENTAL RATES AND LEASE TERMS. Original rental rate quotes will have an expiration date. The rental rate quote is associated with the apartment home's availability at the time of your quote, move-in date, and lease term requested. Any changes to the time of the quote, your move-in date, or lease term may require a revised rental rate quote which may result in a different monthly rental rate.

SECURITY DEPOSITS. Security deposit requirements vary among locales and markets and may differ among individuals based on objective factors such as credit and rental history. Note: Some communities may offer the option to pay a Fee in Lieu of Security Deposit. If the Fee in Lieu of Security Deposit is an option, then a separat

Fee in Lieu of Security Deposit document will be included during the application process for the Applicant to review and acknowledge the option.

FALSIFICATION OF APPLICATION: Any false statements or information included in an application may result in denial.

 

APPLICANT APPROVAL ACKNOWLEDGMENT. Applicant acknowledges and agrees that the criteria referenced above will be considered in the qualification process. Applicants who do not meet the requirements referenced above will be declined or be subject to additional requirements, including, but not limited to, additional fees, deposits, rent, or providing a guarantor.

 

In addition, Applicant acknowledges that whether the Applicant is approved or denied, that the Application Fee and Administration Fees are non-refundable, regardless of whether the application is approved or denied.